We already brought you part one of our list of 15 things you probably did not know about Microsoft Word, and now we’re back with part two! Check out eight more fascinating tips and tricks surrounding the popular word processor that you definitely (probably) need to know below. You might be surprised by what you find out!
Number Eight: Update the Date and Time Automatically
If you have a letter template you’re tired of updating every time you have to use it, then stop! You don’t have to. Instead, open the Insert tab and click the “Date & Time” button. In the window that pops up, select the appropriate date format and choose the option to “update automatically.” Every time you work with the document, the date will be automatically updated!
Number Seven: Use Microsoft Word to Convert PDF to HTML
Converting PDF files to HTML files can be a huge pain, but not with Microsoft Word. If you click “Save as,” you can choose the type of file you want to save as, so if you open a PDF file with Word, you can subsequently save it as whatever kind of file you like.
Number Six: Change Text Capitalization With a Single Click
If you want to change sentence case to title case or need to capitalize multiple words, there’s a simple solution that won’t take forever. If you’re working on a PC, go to the Home tab and click the “Aa” menu. If you’re working on a Mac, just click Format > Change Case.
Number Five: Highlight the Invisible Characters
If you’re concerned that there are extra spaces in a document and you don’t have time to pore through every sentence to figure it out, there’s a way to highlight the invisible characters so you can see what’s going on more clearly. To do this, press “Ctrl” + “Shift” (or “Command” on a Mac) + “8.”
Number Four: Change How Often Word Auto-Saves
If you’re working on a particularly sensitive document and want Word to auto-save it every minute rather than every 10 minutes, there’s a fix for that. Just go to File > Option > Save and change the auto-save time to your liking.
Number Three: Get Rid of the Ribbon
The Ribbon featured on Microsoft Word can be useful, but it can also be distracting. To get rid of the ribbon, go to the far-right of it and click the arrow icon.
Number Two: Paste Text Without Pasting a Predetermined Format
It can be a struggle to copy text from a website only to paste it in Word and see the format has been preserved. If you want to only paste the text without the format, just select “Keep Text Only” when you right-click to copy the text.
Number One: Align Both the Left and Right Margins
Though it’s not useful for every occasion, a document with straight margins on both the left and right sides is visually stunning. To achieve this text justification, click on the Office logo, then Options and then Advanced. If you expand the Layout Options, you’ll see the option to justify the text. We hope you enjoyed our list of 15 tips you need to know about Microsoft Word!